JUSTICE COURT LEAD CLERK

Provo City Justice Court

Full-time Regular Position

Posted: May 8, 2008

Essential Duties: This is highly skilled lead clerical work in support of the daily operations of the Provo City Justice Court. The individual appointed to this position will be responsible to fulfill the following duties: prepare, process, and maintain a variety of court records including bench warrants, commitment and release orders, appeals, expungement records, complaints, affidavits, defaults, motions, summons, subpoenas, judgements, court minutes, and other orders of the courts; maintain court dockets, calendars, and schedules; operate computerized system to accurately input and retrieve court data and records; open and close court; administer oath to witnesses and jurors; receive, mark, and store exhibits and evidence; arrange for interpreters; arrange for video in custody hearings with jails throughout the State; maintain jury lists, questionnaires, and summons; prepare jury instructions and process jury list for payments; assist with all other aspects of juries; answer questions from the public, defendants, law enforcement agencies, attorneys, and other interested parties that require judgement and knowledge of court policies, procedures, and laws; collect, handle, and account for money collected by the court for fines, fees, forfeitures, etc.; provide input on how to improve court processes; function as lead support for lower level clerks on issues and processes requiring advanced levels of expertise; act as team leader on a variety of projects; may review reports, records, and work products of other clerks; may assist the Chief Clerk in identifying, evaluating, and resolving personnel concerns; may provide input on the hiring of new personnel; assist with the training of new employees; manage the judge’s schedule and correspondence, reports, and records; and perform other duties as needed.

Minimum Requirements: Equivalent to a high school diploma; and three (3) years of professional level court clerk experience; OR an equivalent combination of education/experience [substituting each one year of post-secondary education/training for six months of experience]. New hire probationary period is one (1) year.

Preferences: Preference is given for demonstrated ability to type 40 WPM. Typing scores will be considered if submitted by the closing date. Typing scores will be accepted from any service or software that provides a printed result. However, all typing skills will be subject to verification.

License(s): Valid, lawful driver’s license is required at time of appointment. Applicant may be disqualified on the basis of an unacceptable driving record as reflected by the State Department of Motor Vehicles.

Selection Factors: Knowledge of legal terminology and modern legal practices; court practices, procedures, organization, and jurisdictional requirements of the Court system; applicable formats and protocol for a variety of court and legal documents; related laws, codes, rules and regulations governing functions of the position; policies and procedures established for the work system; the operations, functions, and terminology common to the work; modern supervisory techniques; basic budgeting and financial tracking procedures; and basic English composition, spelling, and grammar. Skill in performing duties in a manner that demonstrates respect, integrity, courtesy, and kindness towards fellow workers, customers, and the general public; maintaining complex filling systems; preparing concise, accurate and informative reports; demonstrating a high level of commitment to the principles of positive customer service; and organizing assigned work and developing effective work methods. Ability to perform work with speed and accuracy; take minutes efficiently and accurately; deal with the public in a pleasant, courteous, and calm manner in all circumstances; communicate effectively both verbally and in writing; evaluate programs and procedures; and exercise independent judgment while evaluating situations and in making determinations.

Salary: $1,090 - $1,476 biweekly; (range 17). Payment will be by direct deposit and position includes a full benefits package, including: medical, dental, life, and LTD insurance plans, retirement plans, employee assistance and wellness programs, and sick, vacation, and holiday leaves. Optional plans available include: reimbursable medical and child care accounts, a health reimbursement account, vision and AD & D insurance, and deferred compensation (457 and 401k) plans.

Screening: Based on meeting the minimum requirements and job-related experience, skills, knowledge, and education. Selection may be based largely upon an oral interview. Criminal background checks are conducted on all City positions. Non-disclosure may result in dismissal.

Physical/Environmental Factors: Work location is inside with little or no occupational hazards present. Individual will typically sit at a desk or table; regularly walk, stand, or stoop; occasionally lift, carry, push, pull, or otherwise move objects weighing up to 20 pounds; use tools or equipment requiring a high degree of dexterity, and work for sustained periods of time maintaining concentrated attention to detail. May also include exposure to high-stress situations, including contact with the public in confrontational or uncomfortable circumstances.

To Apply: All applications must be filed with the Provo City Department of Human Resources located at 351 West Center, Provo, UT 84601 before 6:00 p.m. on the closing date.

Closing Date: Thursday, May 22, 2008

Please click here to obtain an electronic employment application form.  

PROVO CITY CORPORATION IS AN EQUAL OPPORTUNITY EMPLOYER